Tasks

While most of Timing's time tracking is automatic, there are always some bits of time that "fall through the cracks".
For example, it is almost impossible to accurately assign every single one of the hundreds of things you do on your Mac each day to the correct project. In addition, Timing can't automatically record time that you spend away from your Mac.

That's where "tasks" come in. They let you assign a fixed block of time to a project of your choosing, no matter whether Timing has already recorded any app usage for that period.
In addition, you can describe what exactly you have been doing during that time by adding a title and notes to the task.

Table of Contents

Creating Tasks

Because tasks are so important for assessing your time accurately, Timing provides plenty of methods to create them, depending on your use case and work context.

From the Timeline

Timing automatically recognizes blocks of time when you have worked on a particular project.
It will highlight these as colored blocks with a '+' sign in the timeline on your "Review" and "Details" screens.

Simply click one of these blocks on the timeline and enter a description of what you did, then click "Add Task":

You can also keep the key pressed while clicking a block to immediately create a task, skipping the customization dialog.

Alternatively, if none of the suggestions on the timeline suit your needs, you can also click and drag on the timeline to select a specific time range. Then, click the button that represents the time range you just selected in order to create a new task covering that range.

Through Call Tracking

(Please note that from July 1st, 2021, this method of creating tasks will require Timing Expert.)

Timing can automatically recognize whenever you start a video or audio call in many popular meeting apps.
Once a call has ended, you will receive a notification like this:

When you click that notification, you will be presented with a task editor to enter your meeting details. If you have allowed Timing to send notifications, there is nothing to set up – it just works!

Call tracking is compatible with plenty of apps, including the following:

  • Whereby
  • Zoom
  • Slack
  • Microsoft Teams
  • Google Meet
  • Skype
  • FaceTime
  • TeamViewer

From Your Calendar

(Please note that this method of creating tasks requires Timing Expert.)

Once you have set up Timing's Calendar integration, your calendar events will start showing up on the timeline. Click an event to create a task:

You can also keep the key pressed while clicking the event to immediately create a task, skipping the customization dialog. Timing will automatically try to guess the correct project for the new task from the event's properties and pre-fill the task's title field.

By Starting and Stopping Timers

You can also create tasks by starting a timer from the Timing tracker app sitting in your Mac's status bar: When you start a timer this way, Timing will ask you for a few details, then assign all subsequent activities to this task until you stop it: After the estimated duration, Timing will check in with you whether you are still working on that task.
To save time, you can also start a new task at any time by pressing the ⌃⌥⌘T shortcut.
In addition, the tracker app's menu also gives you the option to quickly resume your most recent tasks without having to enter anything.

From Idle Time

If you enable idle time detection in the preferences, Timing will ask you what you did whenever you return to your Mac:

And if you forget to fill out this dialog, don't worry; you can still create tasks for idle time later on via the timeline.

Automatically With the Task-O-Matic

(Please note that this method of creating tasks requires Timing Expert.)

You can also use Timing's "Task-O-Matic" feature to automatically create tasks from the app usage that Timing has recorded for you:

You can find more information on the Task-O-Matic in the documentation.

On the Go: Via the Web App

There are plenty of situations when you'd want to track time even when you are away from your Mac.
Make sure to install the Timing web app onto your phone so that you can use it for quickly starting and stopping timers while on the go.

If you prefer a fully-native experience, you can also install Zeit, an unofficial native iPhone app for Timing, and use that app to start and stop your tasks.

Manual Entry Via the Task Editor

Finally, there's also the old-fashioned way of entering a task's properties manually:

  1. Click on the button labeled "New Task" in the title bar of your Timing window.
  2. Select an existing project for which this task is appropriate, or create a new project.
  3. Enter a title. Timing will automatically make suggestions based on your existing tasks and projects, or you can write a new one.
  4. If necessary, add notes.
  5. Now, add a "start" and "stop" time. You can also click and drag on the timeline to set the task’s start and end times.

Editing Existing Tasks

In some cases, you might want to edit or delete a task that you have already created, rather than creating a new one. Timing offers several options for this:

Editing the Latest Task

When you want to edit the most recent task, e.g. the one you just started or created, you can do so via the menu of the Timing tracker app in your status bar:

From the Timeline

You can also edit a task from the timeline. To accomplish that, select the day on which the task happened via the date range picker in the toolbar, then click the task on the timeline to edit it. Alternatively, you can right-click the task on the timeline, then press "Delete" to delete it.

From Activity Lists

If you do not remember which day exactly a task was on, consider selecting a long date range that should definitely include your task, e.g. "Past 90 Days". Then, go to the "Details" screen in the Timing sidebar and look for your task. If you can't find it right away, try entering part of the task's title in the search field at the top right of the Timing window to filter for it.

You should now be able to see the desired task in the activity list. Double-click the task title to edit the title of all tasks with the same name in the selected date range. If you only want to edit a single occurrence of the task, you can also click the small triangle next to the task title to expand it, showing the time of each individual occurrence of this task. You can double-click any of these to edit it, or right-click it to delete it.

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