Timing for Teams: Using Timing as a Team Member

Chances are that you are reading this page because you received an invitation to join a Timing Team.
Don't worry, using Timing as a team member is easy!
In this article, you will learn just that — using Timing effectively as a team member.

Note that with Timing, your boss won't be able to see how you spend time on your computer!
That information is private to you and only you; instead, Timing helps you create tasks (i.e. manual time entries) and only those get shared with your boss.


Here's a quick 30-second summary of the steps below:

  1. Make sure Timing is installed and that you are signed into sync.
  2. Accept the team invitation and wait a few minutes for team projects to show up in Timing for Mac.
  3. Assign app usage to team projects as you would with private projects.
  4. Create tasks in the team projects to make time entries visible to your manager. (App usage will not be visible to your manager.)

What Is This About?

Timing is an automatic time tracking app for your Mac. You can work as usual, while Timing records how much time you spend on each app, document, and website. When it is time to fill out timesheets for your boss, Timing presents the time it tracked for you in a timeline, so that you quickly see when you worked on what. This means that filling out timesheets will be much faster and easier with Timing than it used to be!

To learn more about how to fill out timesheets with Timing, have a look at the corresponding knowledge base article.
You can also sign up for our free email course to learn about how you can use Timing effectively.

Getting Started

If you haven't already, make sure to download and install Timing on your Mac.

There's just one more requirement for joining a team: we'll need to make sure that you have a Timing Sync account.
Once you have installed Timing, click here to open the sync preferences, letting you sign up for a sync account if you haven't already.

With that out of the way, it's time to join the team. Click the "Join '(Team)'" button in the "You have been invited to join the team '(Teams)'." email you received: If you get prompted to log in, use the credentials of your new Timing Sync account created above.

Congratulations! You are now a proud member of your team in Timing!

Working in Your Team

In general, Timing works almost identically whether you use it in private or in a team context. That means that our email course will teach you how to use Timing effectively; give it a try, it's free!

Within a few minutes of joining the team, your team's projects will show up in the sidebar: You can also create new projects inside the team as needed.

To assign time to these projects, drag and drop your times onto team projects as you would with your private projects; you can even create rules for these projects. Note that rules for team projects are shared with all other team members by default; contact us if you'd prefer for each team member to have their own project rules.

There is just one thing to keep in mind when logging time towards your team projects:

Your manager will not be able to see your app usage!

This means that just dragging your time spent in apps onto team projects is not sufficient for recording your time; you will also need to create tasks (i.e. manual time entries) for those times.

Creating tasks is a manual process, but Timing has a bunch of useful features to speed this up.
For example, you can create tasks from the timeline with just a few clicks: In addition, you can automatically convert app usage into tasks (the "Task-O-Matic") or create tasks from calendar events.
You may also want to check out our article listing all the options for creating tasks in Timing; this can save you a lot of time in the long run!


That's it, you are all set! Just make sure to diligently create your tasks, and you will be able to quickly record your time while keeping your boss happy.

And should you have any questions about Timing, do not hesitate to reach out, we are happy to help!

Take our free 5-day course to get started with Timing.