Top Invoicing Software for Mac: Reviews, Ratings and Tips for the Best Tools in 2024

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Finding the right invoicing software for Mac isn’t a minor detail; it’s a crucial step in streamlining your business operations. It can boost productivity, automate workflows, and help you get paid faster.

Mac users understand the importance of having software that’s as efficient and user-friendly as their devices. Ideally, that also means that these tools are implemented as native Mac apps tailored to the macOS interface rather than web apps that look out of place on your Mac.

So we’ve tried to focus on apps that are “good citizens” on macOS, such as GrandTotal whose menus and keyboard shortcuts are based on the intuitive ergonomics of macOS and fit seamlessly into your workflow. We have also included a few other market-leading options to provide a broad selection of options for you to choose from.

The right invoicing app must be easy to use, integrate smoothly with other tools, offer value for money, and be customizable to suit your unique business needs.

To help you out, we’ve rounded up the best software options that tap into what Mac users want and need. Whether you’re looking for seamless integration, top-notch customization, or a straightforward, no-nonsense invoicing process, we’ve got you covered.

Table of Contents

The Best Invoice Software for Mac

Let’s take a look at some of the best Mac invoice software options for freelancers and small business owners.

1. GrandTotal

GrandTotal is our top choice for Mac invoice software. It lets you create invoices in a blink of an eye using logical workflows, custom templates, and automated processes to speed up your efficiency and accuracy.

For freelancers and consultants, you can integrate GrandTotal with Timing (an automatic time tracking app) and seamlessly export your billable hours.

Timing helps you generate accurate timesheets from your activity logs, so you never have to worry about billing inaccurate amounts of time again.

Once you install the Timing plugin for GrandTotal, your time entries will automatically appear. Then, you can add the items to specific GrandTotal invoices by pressing the “Invoice Selection” button.

GrandTotal is a top invoicing software for Mac, known for its intuitive and user-friendly interface, making it accessible even for beginners. It’s highly efficient, allowing for quick creation of invoices and quotations with automated processes.

It also comes with other notable features to make managing your invoicing effortless: You can send out estimates and quickly convert them into invoices, create your own invoice templates to align with your business branding, use the client management feature to quickly generate new invoices and keep tabs on unpaid invoices.

At the end of the month, you can pull detailed statistics on your revenue, export it, and further analyze it to get a clear picture of your company’s financial health.

Pros:

• Excellent integration with Timing for automated time tracking and billing of your time.
• Customizable invoice templates.
• Robust reporting features and data encryption.
• It supports multiple currencies and offers flexible tax settings.
• Consistent updates since 2008 and is actively maintained by the developers, setting it apart from other native macOS invoicing applications.

Cons:

• May have a learning curve for new users.
• Higher cost compared to some of the other solutions.

Rating: 4.5/5 stars

Pricing: A free trial is available for unlimited time until you’re ready to send your first invoice. To remove the “trial” watermark, you can subscribe to a paid plan ranging from €5.90/month to €14.90/month.

What Users Say

“Terrific piece of software! Comprehensive, clean, well-executed, thorough, well-tested, appropriate and thoughtfully designed. Documentation is right there at your fingertips all the time.” – Cnet.com Review

Read More: The Modern Freelancer: Freelance Time Tracking Tips, Tricks & Tools

2. Bill by MOApp

Image: Bill by MOApp

Bill by MOApp makes invoicing fun. It’s perfect for freelancers or small business owners who want all the essential features with custom functionality at an affordable price point.

Designed for Mac users, the interface is user-friendly and streamlines invoicing in three easy steps:

Step 1: Add your client information. Bill automatically remembers your clients, and you can import details directly from your macOS Contacts app.

Step 2: Add your items, taxes, SKU number, and any discounts or shipping costs. Bill remembers recent line items, saving you from re-typing each time you generate an invoice.

Step 3: Print or send your invoice. Bill lets you turn your invoices into PDF files or send them as email attachments.

Pros:

• Easy to set up and use.
• Mac-native interface with intuitive design.
• Custom templates.
• Design mode to tweak the look and feel of your invoices.
• Import clients directly from your macOS Contacts app.

Cons:

• Limited features on the free version.
• No recent updates to the app, which could mean the developers aren’t actively working on it anymore.
• Limited integrations.

Rating: 4.1/5 stars

Pricing: There is a freemium version available. The full paid version of Bill 2 is a once-off purchase of $49.

What Users Say

“Have been looking for something like this for ages, and now I’m using it for my business invoicing. Its HTML and CSS underpinnings mean that if you don’t like the provided invoice templates, you can tweak the code in ‘design’ mode and change it to suit. Well worth giving this a try!” – MacUpdate Review

3. Billings Pro

Image: Billings Pro

Billings Pro gives you simple invoicing on the go for your Mac, iPhone, and iPad.

In less than 60 seconds, you can bill your clients and create detailed invoices they understand, helping you get paid faster.

Billing Pro groups your time and fixed slips into one category and additional charges like expense slips into a separate section. The app also includes a summary section for each staff member who tracked billable time with their total hours and amount billed.

Other notable features include account management with easy-to-set-up retainer payments, projects for each client, and simple reporting.

Pros:

• Fast and easy to use.
• Detailed and customizable templates.
• Flexible billing options and custom tax configurations.
• Manual time tracking functionality across Apple devices.
• Affordable for new businesses.

Cons:

• The last update was in 2020, which indicates the developer may no longer be working on it.
• Time tracking relies on a stop/start timer.

Rating: 3.7/5 stars

Pricing: Paid plans range from $5/month to $10/month or $99/year.

What Users Say

“When I opened my own business in January 2010, I quickly discovered I needed a time tracker and invoicing solution. I did try a couple of off-the-shelf boxed solutions, but they just didn’t seem to fit my needs. I came across Billings Pro very soon after opening my web design business, and I have never looked back. With the recent cloud-based workflow it has even further enhanced my current workflows. Having my desktop and devices all synced together means that Billings Pro works where I work.” – Capterra Review

4. Bonsai

Image: Bonsai

Bonsai is more than smart invoice software for Mac users. It’s a complete business management tool.

Get paid faster with secure payments embedded into your invoices, set up recurring and subscription billing for longer-term projects, and automatically generate and send invoices once a client accepts your proposal.

You can also create a library of your most frequent services and custom packages to speed up invoice creation.

Besides streamlining your invoicing, Bonsai offers additional functionality like:

• Tracking 1099 expenses for the US tax season.
• A secure client portal and CRM.
• Time tracking for individual projects.
• Legally binding contracts for various industries.
• Templates for scope of work, briefs, and client questionnaires.

If you’re at the point in your business where you’re using multiple tools for all of the above, switching to a holistic solution like Bonsai makes sense.

Pros:

• Comprehensive business management suite for freelancers and small business owners.
• Customizable invoice templates.
• Add payment links to invoices and include tipping functionality.
• Automate invoice creation, scheduling, reminders, and penalty fees for late payments.

Cons:

• It’s an expensive investment if you won’t use the full suite of features.
• It only has a web and mobile-based app, which some Mac users won’t prefer.
• Time tracking tool is a web-based timer that can complicate the accuracy of invoice timesheets.
• Its tax functionality is only for the US market.

Rating: 4.7/5 stars

Pricing: A 7-day free trial is available with paid plans ranging from $25/month to $79/month.

What Users Say

“Bonsai is easy to get started, and I was up and running in no time. I like how easily I am able to create and send invoices to my clients. It’s been a game changer, and it helped me scale my business” – Capterra Review

Read More: Time Tracking Software for Small Business: The Ultimate Guide

5. Invoice.app

Invoice.app is a straightforward, no-frills Mac invoicing software.

While simple, it’s a powerful invoicing app with all the basic functionality you need to keep track of payments for your business.

You can:

• Create estimates, invoices, and credit memos.
• Track and export your expenses.
• Customize your PDF templates.
• Offer discounts and calculate taxes and totals.

Available on iOS, iPadOS, and macOS, Invoice.app lets you create and send invoices on the go, work offline, and sync your data across devices.

It’s ideal for freelancers, contractors, and small business owners with basic invoicing requirements who want a low-cost native Mac app solution.

Pros:

• Clean, native Mac app interface.
• Affordable price point.
• Simple and easy to use.
• Time and expense tracking features.
• Work offline and sync data across devices.

Cons:

• The best features require upgrading to the Premium version.
• Not ideal for complex invoicing requirements.

Rating: 2.8/5 stars: While Invoice.app does have a low review score on the Mac App Store, the complaints are old, and the developer has addressed the concerns. For example, one of the issues was the high once-off purchase price, and now there is an affordable monthly subscription.

Pricing: A freemium version is available for three invoices. Paid plans range from $1.49/month to $4.49/month, and there is a one-time payment option for $99.99.

What Users Say

“No idea why someone left this a 1-star review. This app works just as expected. A stable, native Mac app for estimates, time tracking, and invoices. Just what I need at a fraction of the cost of Harvest.” – Apple Store Review

6. QuickBooks Online

Image: QuickBooks Online

QuickBooks Online is a market leader for accounting software.

It offers paid plans for all business sizes but shines as a comprehensive invoicing solution for small business owners.

Once you create an account, you can:

• Create custom payable invoices and get paid faster.
• Set up recurring invoices and reminders.
• Use progress invoicing to split up estimates into multiple payments.
• Add your billable hours with the time-tracking integration.
• Create payment links and get payment dispute protection.

The only downside to using QuickBooks Online as invoicing software for Mac is the price point. Unless you use all the other functionality that comes with a paid plan, like receipt capture and expense reporting, it’s hard to justify the price point.

Pros:

• Extensive functionality covering all aspects of business accounting and invoicing.
• It comes with options for every business stage.
• Automatic sales tax.
• Integrates with a range of other business applications.

Cons:

• It is not the best option for new freelancers who need less functionality.
• Expensive for new small business owners.
• No native Mac app.
• Time tracking is not automatic and relies on stop/start timers.

Rating: 4.3/5 stars

Pricing: A 30-day free trial is available with paid plans ranging from $30/month to $200/month.

What Users Say

“I found the program to be user-friendly and effective in managing their finances. I discovered Quickbooks Online as a Small Business owner & found that QuickBooks Online makes it simple to prepare and send expert invoices, track spending, and produce reports to aid in financial decision-making.” – Capterra Review

7. Zoho Invoice

Image: Zoho Invoice

Zoho Invoice is a 100% free cloud-based invoicing solution.

It’s an incredible option for small business owners who want more than basic invoicing functionality but don’t need all the additional features that come with a full accounting solution.

For $0/month, you’ll have access to everything your business needs to thrive.

Create custom invoices, track your expenses, accept online payments, automate payment reminders, provide a customer self-service portal, and run the built-in manual timer while you work.

If you’re on your phone or away from your laptop, you can use Zoho Invoice Maker (available on iPhone, iPad, and Apple Watch) to manage your business wherever you are.

When your business eventually scales and grows out of Zoho’s free plan, you can upgrade to Zoho Billing for more complex billing needs.

Pros:

• Best value for small business owners who want a feature-rich solution.
• Simple, secure, and user-friendly interface.
• Supports 10+ languages for invoices.
• Save your customer’s card details for auto payments.
• Strong integration with other Zoho apps.

Cons:

• No native Mac desktop app.
• A limited number of payment gateway integrations.
• It’s not a good option for larger businesses.
• Its time-tracking relies on a stop/start timer.

Rating: 4.7/5 stars

Pricing: Free

What Users Say

“The best part about using Zoho, aside from it being free, is that it gives me exactly the features in an invoicing software that I need for my business. Client lists, easy-to-create and customize invoices, and revenue and expense tracking are among the top highlights.” – G2 Review

8. FreshBooks

Image: FreshBooks

If you’re at the stage where you need something more than customizable invoices from your Mac invoicing software, FreshBooks is a good option.

It makes invoicing easy with automations, payable invoices, and upfront deposits, and it also comes with additional accounting software features to help you run your small business efficiently.

Keep an eye on your profit and loss, get a sales tax summary, and seamlessly share your financial information with your accountant.

Pros:

• Custom invoice generator.
• User-friendly and designed for non-accountants.
• Automate reminders, late fees, and recurring invoices.
• Integrates with 100+ partners.
• Includes project management, expense tracking, and reporting features.
• Accept VISA, MasterCard, AMEX, Apple Pay, and ACH payments.

Cons:

• It is more expensive than some other options for small businesses.
• Time tracking relies on a stop/start timer.
• It only integrates with PayPal for international payments.
• Limited functionality for larger businesses.

Rating: 4.5/5 stars

Pricing: A 30-day free trial is available with paid plans ranging from $19/month to $60/month.

What Users Say

“I love this tool because it is easy to use, it helps me with the accounting of my small business. What I like most about FreshBooks is its ability to create and manage custom invoices, it integrates seamlessly with accounts like PayPal, which facilitates even more online payments, it is amazing the control that keeps track of expenses allowing me to keep up with the profits and losses of my company.”– G2 Review

9. ZipBooks

Image: ZipBooks

What makes ZipBooks stand out from all the other invoicing apps for Mac?

It’s smart feedback.

Every time you create an invoice, you’ll get a “Quality Score” based on research from 200,000+ invoices. In short, it helps you focus on the details that matter and tweak your invoices to get paid faster.

Besides feedback, ZipBooks has all the essential invoicing features like automatic workflows, multi-currency support, billable expenses, and credit card processing.

With paid plans starting at $15/month, it’s one of the most affordable options without skimping on functionality.

Pros:

• Beautiful, intuitive design.
• A cheaper alternative to QuickBooks.
• Connect your bank account and credit card to pull transactions into your bookkeeping system automatically.
• Team management functionality.
• A mobile app to manage your invoices and payments on the go.

Cons:

• Limited features in the free version.
• Time tracking is not automatic.
• It can’t connect non-USA bank accounts.

Rating: 4.7/5 stars

Pricing: A freemium version is available with paid plans ranging from $15/month to $35/month.

What Users Say

“I love the ability to track time and projects and then easily create invoices. Whether you are on your own or managing a team, you can keep it all together. Plus, it’s very budget-friendly.” – G2 review

10. Moon Invoice

Image: Moon Invoice

Moon Invoice ticks off a lot of boxes for Mac invoicing software.

First, it runs seamlessly on Mac. You can download the desktop app for free on the Apple Store, and there is an iOS version to help you manage your finances no matter where you are.

Then, there are the many ways Moon Invoice saves you time. The software comes with automatic invoicing capabilities, helps you get paid faster with over 20 online payment methods, free invoicing templates, and converts estimates into invoices in a single click.

Moon Invoice offers some of the best value for money for freelancers, contractors, and small businesses who want more functionality and time efficiency.

You will need to invest in the Gold tier to unlock all of the invoicing and accounting features. It’s only $14,99, which is considerably cheaper than Bonsai or QuickBooks.

Pros:

• Mac and iOS invoice maker apps.
• Over 60 invoice templates and 15+ business report templates.
• Get stock alerts, payment alerts, and other notifications on the go.
• Manage multiple companies with a single dashboard.
• Convert time logs into timesheets for invoices.
• Live customer support.

Cons:

• There is a learning curve, and the amount of features may be overwhelming to some users.
• The higher tiers give you access to all the invoicing features.
• The time tracking feature is not automatic, and there’s a risk your timesheets won’t be 100% accurate.

Rating: 4.4/5 stars

Pricing: A 7-day free trial is available with paid plans ranging from $7.99/month to $64.99/month.

What Users Say

“Easy and efficient invoicing. Love the template features for both email templates and invoices, estimates, and PDF templates. I love that I can run this from a Mac app and do not have to log into a website to use it (and also from my phone)” – Capterra Review

11. The No-App Solution: An Invoice Template for Pages

Sometimes, the best invoice software for Mac is the one that comes with your laptop.

For a simple, zero-cost solution, look no further than Apple’s Pages.

Open a new document, navigate to the “Miscellaneous” template folder, select “Invoice” and you’re done.

The invoices are 100% customizable, and you can change everything from the font color to inserting your logo.

It’s a great option for freelancers or contractors starting out in business who aren’t ready to invest in paid software options and don’t want the learning curve that comes with other free options like Zoho Invoice.

Pros:

• Free and easy to use.
• Fully customizable templates.
• It is ideal for small businesses or individuals with basic needs.

Cons:

• It lacks advanced features and automation like following up on overdue invoices or creating a recurring billing cycle.
• No client management, which can make your invoicing process inefficient.
• No direct integration with accounting software or time-tracking tools.
• Manually generating and sending PDF invoices may be inconvenient and time-consuming.

Rating: 4.6/5 stars

Pricing: Free

What Users Say

“I use Pages to write proposals, invoices, to-do lists, and scripts – it is part of my daily workflow. I enjoy it thoroughly!” – Software Advice Review

Finding Your Perfect Match

Still trying to decide which Mac invoicing software is right for you? Think about your requirements as a business owner and a Mac user.

• Do you need an app with seamless macOS integration? Then GrandTotal, Invoice.app, and Moon Invoice fit the bill.
• Does your business rely on hourly billing? Choose invoicing software for Mac with time-tracking, but make sure it’s automatic or integrates with Timing to ensure your timesheets are accurate and not guesstimates.
• Do you need all-in-one functionality? While Bonsai, QuickBooks Online, and FreshBooks cost more, these apps offer a suite of tools beyond invoicing and can help you reduce your tool stack.

If you’re looking for a powerful invoicing solution that can grow with your business and is a native macOS invoicing app, consider GrandTotal. It has a very extensive feature set, and different subscription tiers at affordable price points, giving you the ability to upgrade as your business scales.

Its integration with Timing (an automatic time tracker) means you’ll never leave money on the table again and can stay on top of your time without timers.

Curious to see how these two apps can transform your finances? Grab your free trial with Timing and GrandTotal today.

Invoicing Software for Mac: Frequently Asked Questions

How Do I Create an Invoice on My Mac?

You can create an invoice on Mac in a number of ways. There are native apps like GrandTotal you can download, web-based applications like ZipBooks, or you can use Apple’s Pages invoice template.

What Is the Best Mac Invoicing Software?

The best Mac invoicing software depends on your needs. If you’re looking for powerful invoice functionality at an excellent price point with automatic time-tracking, GrandTotal is the right choice for you. But if you need all-in-one accounting software, a holistic solution like Zoho Invoice, QuickBooks Online, or Bonsai might be better suited to your needs.

Does the Mac Have a Free Invoice Template?

Yes, macOS comes with a free invoice template. You can access it in the “Miscellaneous” templates section of Apple’s Pages app, and Apple Numbers also has an editable invoice template.