• How to Stay Productive When Your Home Life Feels Unstable

    stay productive

    Life happens. Although most of us prefer it when our lives are smooth and unproblematic, the reality is that most of us will experience personal crises at some time or another. Death in the family, chronic illness, divorce, parenting issues, and financial burdens are just a handful of problems that might come at us unexpectedly. As if these situations weren’t difficult enough on their own, you’ll most likely face an additional challenge during seasons like these: Learning to stay productive in the midst of emotional and mental stress.

    In this article, we’ll look at how to remain productive and on-task during your working hours, even when your home life feels unstable.

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  • Timing 2020.1: Re-Applying Rules, Performance and Usability Improvements

    We are happy to announce the release of Timing 2020.1!

    This version includes the following new features:

    • Added support for re-applying rules to past activities. You can either re-apply
      all rules via the “Edit” menu or only a specific project’s rules by right-clicking that project in
      the project list. Note that rules will only be re-applied to all visible activities, so make sure
      to select the desired date range first. And if you would like to re-apply rules only for activities that
      have not been assigned a project yet, select “Unassigned” rather than “All Activities” before re-applying the rules.
    • Timing now shows an indicator for the current time on the timeline.
    • You can now view time spent per app and per unit of time (e.g. per hour/day/week/month) on the Overview screen’s large bar chart.
    • Added support for tracking the current URL and incognito mode for Microsoft Edge.
    • Wish you could re-use a previous task’s notes when using the “Task suggestions” auto-complete pop-up? You now can! Simply keep ⌥/Alt pressed while accepting the desired suggestion.

    The update also includes a few quality of life improvements as well as a bunch of performance optimizations. You can read about those in the full release notes for Timing 2020.1.

    The “re-applying rules” feature turned out to be more complicated than expected. If you are interested in the “origin story” of that feature and how we develop new features here at Timing, read on!

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  • How to Create a Project- or Task-Specific Report in Timing

    Report timing

    One of the most powerful benefits of using Timing is that it allows you to export instant reports that include details about how you’ve spent your working hours.

    A detailed, project- or task-specific report can be especially useful when it comes to billing clients for your time–but it can also be used for:

    • Reviewing your personal time usage on specific projects or clients,
    • Estimating time usage/costs for similar projects or clients, and
    • Leverage while proposing an increased rate to a client (or potentially, an employer).

    In this article, we’ll take a look at how to create a report in Timing, as well as different types of reports you might want to generate to get richer insight into your most valuable resource: your time.

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  • Batching 101: Boost Your Productivity with this Simple Hack

    The truth is, being productive is more science than art. How do you master this science? Well, it takes time, practice, and trial-and-error. But there’s one powerful strategy that will give you a good start: Batching.

    Batching means that you group similar tasks together, rather than work piecemeal, jumping from one task to another. This strategy isn’t complicated, but it can radically transform the way you finish projects, approach your “to do” lists, and even manage stress.

    In this article, we’ll take a look at why to batch, as well as how…giving you a superhero strategy to finish every workday feeling like a boss.

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  • 10 Signs You Need to Start Tracking Your Time

    Kayla Matthews, a productivity-obsessed writer from Pittsburgh, has been writing for nearly a decade about self-improvement and business efficiency. You can see her articles on sites like MakeUseOf, Inc.com, Information Age, and her blog, ProductivityTheory.com.

    When you wake up every day, you know what you can expect based on your schedule. You might need to take notes at meetings or present to your team. Blocking off time for big events is easy, but how good are you when it comes to narrowing down what you’ll do in shorter periods?

    Imagine you have two hours to work on assignments before your next meeting. You might tackle your duties by jumping in and not stopping for breaks, but then time slips by. Before you know it, you’ve barely accomplished anything and you have to leave.

    This is one of the common ways people realize they aren’t as productive as they’d like to be. If you think that might be you, here are 10 signs that prove you need to start tracking your time. Once you try a few of these tips and start tracking time, you’ll breeze through your daily schedule and accomplish more than ever before.

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  • Tracking Time Spent in DEVONthink with Timing


    If you are doing a lot of Deep Work, you might be spending hours performing research, writing, or crafting notes or presentations. Organizing all the information generated by these activities is a daunting task. Luckily, DEVONthink can help with that. DEVONthink is a data management system that can help professionals (and students) navigate and organize a wide range of documents at their disposal.

    The challenge, however, with using this kind of system is tracking the time you spend on it. If you spend the majority of your workday on DEVONthink, it’s not necessarily helpful to see that you spent 7.5 hours on this app – when you know that you’ve worked on a whole range of different projects and subprojects.

    Here’s the good news: Timing is now integrating with DEVONthink – giving you the power to track minutes and hours you spend on specific documents in this powerful data management system.

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  • The Freelancer’s Guide to Creating and Tracking Invoices

    Create and track invoices

    As a freelancer, you rely on invoices to get paid for your efforts. Creating useful invoices can mean the difference between getting paid on time and having to wait months before receiving payment.

    Sending invoices is a vital part of being a freelancer. Creating a smooth invoicing process will help your cash flow remain steady and get you paid without too much hassle. Getting paid quickly happens when you have and utilize efficient procedures. If your clients don’t know what to do once they receive your invoice, it’s going to take extra time to get paid.

    Today’s post will help you as a freelancer understand the best ways to create and track your invoices. When you have better project-tracking practices, you’re in a better place to get paid for all of your efforts.

    Create Different Invoices For Various Types of Projects

    There are two significant ways freelancers can charge for their services: hourly and per project. Each method has different types of invoicing and different ways to track work.

    Billing hourly is simple to track. All you need to do is find a way to track the time spent on each project and charge for each hour you complete. Some clients have a maximum amount of time you can spend on their tasks each week. If this is the case, you need to have measures in place to stop you from working too much. If clients have listed a hard limit, they won’t pay you for any work done over that.

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  • Why You Should Schedule Breaks Into Your Day

    Schedule breaks

    Every freelancer has the same basic goals: Slay tasks. Stay focused. Finish projects in a timely manner. Of course, all of these require that you remain effectively glued to your Mac for hours on end. But in this effort to really get your work done, you may be missing out on one critical key to attaining killer levels of productivity: scheduling breaks into your work day.

    If you’re struggling to tackle your workload and meet your deadlines, it might seem counterintuitive to take breaks. You need to work more, not less, right? Not necessarily. Scheduling 10-15 minute breaks throughout your day can actually help you get more done, more quickly. Breaks can help you remain focused, creative, and rested, in turn preventing productivity-killing burnout. Finally, breaks can help you achieve a better sense of overall well-being — making you a happier, more fulfilled worker.

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  • Timing 2019.4: Paths for Search Queries, Google Docs and YouTube Videos, Duplicating Projects, and More!

    We are happy to announce the release of Timing 2019.4!

    Read on for more details on all of the new features.

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  • How Productive Were You in 2019? Performing a Year-End Review with Timing


    2019 is coming to a close. Other than feasting on holiday cookies and shopping at end-of-year sales, you might be setting aside time to reflect on the past year and to create resolutions for the new one ahead. Typically, we review our finances, health, and relationships as January approaches. But we often overlook one critical piece of the previous year: our overall productivity.

    Why Review Your Productivity?

    Your personal productivity has a direct impact on every other goal you set.

    Let’s say you wanted to increase your income by 10% in 2019. Reviewing your time usage will help you to see why you succeeded — or failed — in meeting that benchmark. Maybe you wanted to expand your client base, with a few valuable clients added to your roster. When you review the hours you spent on specific projects or existing clients, you’ll be able to see exactly how you were — or were not — able to make room for new business.

    Or, like many others, you might have set a New Year’s Resolution that was health- and fitness-oriented. Looking over your time usage will give you insight into why you were able to squeeze in a daily 6 AM workout…or not.

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