{"id":25187,"date":"2022-08-01T16:00:17","date_gmt":"2022-08-01T14:00:17","guid":{"rendered":"https:\/\/timingapp.com\/blog\/?p=25187"},"modified":"2023-10-25T12:49:04","modified_gmt":"2023-10-25T10:49:04","slug":"track-employee-time-manual-vs-automatic-time-tracking","status":"publish","type":"post","link":"https:\/\/timingapp.com\/blog\/track-employee-time-manual-vs-automatic-time-tracking\/","title":{"rendered":"How to Track Employee Time Effectively: Manual vs Automatic Time Tracking"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">To track or not to track\u2026 That <\/span><b>was<\/b><span style=\"font-weight: 400;\"> the question.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Not anymore.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">To track <\/span><b>manually<\/b><span style=\"font-weight: 400;\"> or <\/span><b>automatically<\/b><span style=\"font-weight: 400;\"> \u2013 that <\/span><b>is<\/b><span style=\"font-weight: 400;\"> the question of today\u2019s importance. Because of poor time tracking habits and, consequently, untracked time, US companies lose <\/span><a href=\"https:\/\/www.entrepreneur.com\/article\/237895\"><span style=\"font-weight: 400;\">$8.8 billion per day<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<div id=\"attachment_25188\" style=\"width: 780px\" class=\"wp-caption alignnone\"><img loading=\"lazy\" decoding=\"async\" aria-describedby=\"caption-attachment-25188\" class=\"size-medium wp-image-25188\" src=\"https:\/\/timingapp.com\/wordpress\/wp-content\/uploads\/2022\/07\/annie-spratt-QckxruozjRg-unsplash-770x514.jpg\" alt=\"\" width=\"770\" height=\"514\" srcset=\"https:\/\/timingapp.com\/wordpress\/wp-content\/uploads\/2022\/07\/annie-spratt-QckxruozjRg-unsplash-770x514.jpg 770w, https:\/\/timingapp.com\/wordpress\/wp-content\/uploads\/2022\/07\/annie-spratt-QckxruozjRg-unsplash-300x200.jpg 300w, https:\/\/timingapp.com\/wordpress\/wp-content\/uploads\/2022\/07\/annie-spratt-QckxruozjRg-unsplash-1536x1024.jpg 1536w, https:\/\/timingapp.com\/wordpress\/wp-content\/uploads\/2022\/07\/annie-spratt-QckxruozjRg-unsplash.jpg 1540w\" sizes=\"auto, (max-width: 770px) 100vw, 770px\" \/><p id=\"caption-attachment-25188\" class=\"wp-caption-text\">Image author: <a href=\"https:\/\/unsplash.com\/photos\/QckxruozjRg\">Annie Spratt\u00a0<\/a><\/p><\/div>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Businesses still face burdensome disagreements around employee work hours and struggle to decide how to monitor the latter efficiently. Let\u2019s take the controversy around old-fashioned paper timesheets vs digitally-driven solutions for worker time monitoring.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Are you still using paper timesheets or have you already switched to digital methods and <\/span><a href=\"https:\/\/timingapp.com\/blog\/do-productivity-apps-work\/\"><span style=\"font-weight: 400;\">productivity apps<\/span><\/a><span style=\"font-weight: 400;\">?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You\u2019ll definitely change your mind in favor of automatic tools after reading this article. Dive in.<\/span><\/p>\n<p><!--more--><\/p>\n<h2><b>Key Controversy: Manual vs Automatic Time Tracking Methods<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">With rapidly boosted digital transformation and post-pandemic changes, the need for <\/span><a href=\"https:\/\/timingapp.com\/blog\/attendance-tracking-for-remote-work-with-timing-a-3-step-guide\/\"><span style=\"font-weight: 400;\">attendance tracking for remote work<\/span><\/a><span style=\"font-weight: 400;\"> has ignited a higher interest in automatic time monitoring methods.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Let\u2019s see why automated solutions for timekeeping and effective control have more advantages for the business owner as well as the employee.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here\u2019s why you need <\/span><b>automated time tracking<\/b><span style=\"font-weight: 400;\">:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">It guarantees precise calculations in contrast to indicating hours manually which results in human error.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">It helps with arrangement of working time, scheduling and prioritization of tasks.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">It minimizes distraction (like the need to manage timesheets, timers, and calculate data manually) and optimizes productivity.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">It reduces time to record the data about work hours and structures it effectively.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">It shows real-time reports and contributes to transparency.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">It helps payroll staff avoid inaccuracies and streamlines processes like tracking overtime or absence, as well as <a href=\"https:\/\/www.formpros.com\/tax-forms\/create-paystub\/\">generating the right paycheck<\/a>.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">It opens more possibilities for simplification of processes and integrations with other tools.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">And now, let\u2019s take a look at what might interfere with time administration, if you stick with a \u201clong-bearded\u201d manual way of time tracking.<\/span><\/p>\n<h2><b>Main Troubles with Manual Employee Time Tracking and Reasons behind Them<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">If you are to deal with recording and calculating individual hours or <\/span><a href=\"https:\/\/timingapp.com\/blog\/timing-teams-share-projects-time-entries-with-entire-team\/\"><span style=\"font-weight: 400;\">team projects time<\/span><\/a><span style=\"font-weight: 400;\"> manually, there\u2019s no way you can escape the following difficulties that may trigger even greater issues in the workplace:<\/span><\/p>\n<h3><b>Manual tracking of employee working hours increases the workload.<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">The scope of job-related activities is expanded by unnecessary manipulations with data. Manual calculation of time spent on projects and tasks increases the burden and overwhelms workers with extra repetitive activities.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Max Wesman, COO of <\/span><a href=\"https:\/\/www.goodhire.com\/\"><span style=\"font-weight: 400;\">GoodHire<\/span><\/a><span style=\"font-weight: 400;\">, believes that \u201cBesides additional manual tasks that increase the amount of labor, the quality and speed of basic work are also affected greatly, because employees get distracted to fill out the timesheets. Consequently, they feel overloaded and oppressed with too many assignments.\u201d<\/span><\/p>\n<h3><b>Inaccurate work time calculations lead to payroll issues.<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Strikingly, 80% of timesheets updated by workers themselves contain manual calculation errors, based on the <\/span><a href=\"https:\/\/quickbooks.intuit.com\/time-tracking\/resources\/time-attendance-stats\/\"><span style=\"font-weight: 400;\">time and attendance stats<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\">Inadequate pay due to such mistakes can result in violating labor laws on the behalf of the employer.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\u201cMiscalculation of worker\u2019s hours causes payroll headaches and provokes legal issues,\u201d says Mark Pierce, CEO of <\/span><a href=\"https:\/\/wyomingllcattorney.com\/\"><span style=\"font-weight: 400;\">Cloud Peak Law Group<\/span><\/a><span style=\"font-weight: 400;\">. \u201cAbsence and overtime are the \u201ctrickiest\u201d records. That\u2019s where the majority of calculation mistakes occur. Those in turn lead to payroll errors which may be the reason for workers to quit their jobs,\u201d Mark continues.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Note: <\/span><a href=\"https:\/\/www.cpapracticeadvisor.com\/payroll\/article\/12343068\/payroll-problems-make-employees-go-job-hunting\"><span style=\"font-weight: 400;\">49% of employees<\/span><\/a><span style=\"font-weight: 400;\"> will be ready to leave the company after two errors in their paychecks.<\/span><\/p>\n<h3><b>Employees are bad at filling out paper timesheets.<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">And it costs the US economy <\/span><a href=\"https:\/\/hbr.org\/2015\/01\/workers-are-bad-at-filling-out-timesheets-and-it-costs-billions-a-day\"><span style=\"font-weight: 400;\">$7.4 billion or 50 million hours<\/span><\/a><span style=\"font-weight: 400;\"> daily.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The process of filling in the paper form to indicate hours worked makes some people cringe, while the <\/span><a href=\"https:\/\/timingapp.com\/blog\/time-tracking-personality-type\/\"><span style=\"font-weight: 400;\">time-tracking<\/span><\/a><span style=\"font-weight: 400;\"> skill itself largely depends on the personality type.<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\">\u201cYour workers may feel demotivated, if they see no correlation between the amount of hours and the expertise\/skills needed to fulfill the task,\u201d shares Logan Mallory, VP of <\/span><a href=\"https:\/\/www.motivosity.com\/\"><span style=\"font-weight: 400;\">Motivosity<\/span><\/a><span style=\"font-weight: 400;\">. \u201cThey also experience the pressure and stress of timesheets filling up instead of doing their best at work. To avoid that, explain the \u201cwhys\u201d behind the time tracking process to your team members and tell them about the advantages they\u2019ll get, if their work hours are tracked fast and flawlessly,\u201d he recommends.<\/span><\/p>\n<p><a href=\"https:\/\/timingapp.com\/blog\/how-to-get-your-employees-to-start-tracking-time\/\"><span style=\"font-weight: 400;\">Get your employees to start tracking time<\/span><\/a><span style=\"font-weight: 400;\"> correctly avoiding mistakes and time robbery.<\/span><\/p>\n<h3><b>Time theft affects business and can be costly.<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Stealing time is a counterproductive behavior when employees forget to mention their breaks, exaggerate the number of work hours, have fun, socialize, sleep, etc. instead of performing their duties. It often leads to low morale at the workplace and causes damage to the business itself.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">According to the <\/span><a href=\"https:\/\/financesonline.com\/time-tracking-statistics\/\"><span style=\"font-weight: 400;\">time tracking statistics<\/span><\/a><span style=\"font-weight: 400;\">, employers lose as much as $11 billion yearly, on average, due to time theft.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Pal punching is another kind of time fraud frequented by employees. In this case, workers punch in for their co-workers\u2019 sake and \u201cback-up\u201d each other to avoid missed minutes\/hours of the work time.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">When looked at from a different angle, however, time tracking is not about control and suspicion, but about stimulating a culture of productivity, openness and trust.<\/span><\/p>\n<h2><b>How to Find the Balance and Track Work Hours Effortlessly<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Need help with tracking the working time of employees? Would you also like to <\/span><a href=\"https:\/\/timingapp.com\/blog\/boost-your-productivity-eliminate-time-sinks-unfinished-projects\/\"><span style=\"font-weight: 400;\">eliminate time sinks and unfinished projects<\/span><\/a><span style=\"font-weight: 400;\">?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Automation is the golden key in your digital transformation strategy that can help you eliminate the aforementioned problems and concerns that arise in case the work time is monitored manually.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here\u2019s what to be aware of choosing an automated solution for time tracking:<\/span><\/p>\n<h3><b>Type of software<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">\u00a0\u201cIf you google time-tracker software, you\u2019ll get approximately 2 billion search results,\u201d observes Mark Daoust, CEO of <\/span><a href=\"https:\/\/quietlight.com\/\"><span style=\"font-weight: 400;\">QuietLight<\/span><\/a><span style=\"font-weight: 400;\">. \u201cDon\u2019t hurry to pick just any of those. Make a wise decision based on your business and work environment requirements. Depending on the type of work, the number of employees, work conditions, etc., your choice should fall on the most appropriate timekeeping tool to fit everyone\u2019s needs,\u201d Mark adds.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Time-tracking apps top the list of the <\/span><a href=\"https:\/\/timingapp.com\/blog\/tools-you-need-to-build-your-business-as-a-solopreneur\/\"><span style=\"font-weight: 400;\">tools you need to build your business<\/span><\/a><span style=\"font-weight: 400;\"> successfully. And the <\/span><a href=\"https:\/\/timingapp.com\/\"><span style=\"font-weight: 400;\">Timing app<\/span><\/a><span style=\"font-weight: 400;\"> is among those time trackers that allow you to record everything without lifting a finger. Scroll through the <\/span><a href=\"https:\/\/timingapp.com\/features\"><span style=\"font-weight: 400;\">app features<\/span><\/a><span style=\"font-weight: 400;\"> to see it yourself.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Got a tiny team? Compare <\/span><a href=\"https:\/\/timingapp.com\/blog\/rescuetime-vs-timecamp-vs-timing\/\"><span style=\"font-weight: 400;\">RescueTime vs TimeCamp vs Timing<\/span><\/a><span style=\"font-weight: 400;\"> for small teams and choose the best one for your team.<\/span><\/p>\n<h3><b>Flexibility and integration<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">With a fast-evolving digital world, the necessity of adjustability and integrational capacity is felt more than ever. You should connect your time tracker with other operational tools for communication, enterprise resource planning, analytics, finance, etc.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">A dedicated timekeeping system can help you become more flexible and <\/span><a href=\"https:\/\/timingapp.com\/blog\/how-to-improve-project-management-with-time-tracking-software\/\"><span style=\"font-weight: 400;\">improve project management<\/span><\/a><span style=\"font-weight: 400;\"> as well. How exactly? Though organization and using accurate time reports for insights into projects and subprojects.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">To manage the duration of projects and organize workflows more fruitfully, integrate <\/span><a href=\"https:\/\/timingapp.com\/blog\/manage-teams-projects-times-zapier-timing\/\"><span style=\"font-weight: 400;\">Timing with Zapier<\/span><\/a><span style=\"font-weight: 400;\">, for example.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Alternatively, allow your workers to use a <\/span><a href=\"https:\/\/timingapp.com\/help\/web\"><span style=\"font-weight: 400;\">web app<\/span><\/a><span style=\"font-weight: 400;\">. And they can always start and stop tasks on the go with <\/span><a href=\"https:\/\/timingapp.com\/blog\/automate-time-tracking-on-your-iphone-with-timing-and-siri-shortcuts\/\"><span style=\"font-weight: 400;\">Timing and Siri Shortcuts<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<h3><b>Transparency &amp; trust<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Importantly, you can <\/span><a href=\"https:\/\/timingapp.com\/blog\/the-ultimate-guide-to-boosting-team-productivity-through-psychological-safety-and-trust\/\"><span style=\"font-weight: 400;\">boost team productivity<\/span><\/a><span style=\"font-weight: 400;\"> with psychological safety and autonomy in controlling the amount of time spent on each project. Without the \u201cbig-brother-is-watching-you\u201d fear. Timing protects team members\u2019 privacy while working, because managers or team leads can see only aggregated time spent on team projects. Timing doesn\u2019t share each team member\u2019s work times or personal details. For this reason, the manager can\u2019t see private information about the employee.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Choosing an automatic time tracking product for your team, you open a channel of trust between co-workers. They now can see a more comprehensive picture about time distribution on tasks from a broader perspective. You also establish a transparent company culture and build trust between project members and stakeholders.<\/span><b><\/b><\/p>\n<h3><b>Privacy<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">In fact, the Founder &amp; CEO of <\/span><a href=\"https:\/\/breakingintowallstreet.com\/\"><span style=\"font-weight: 400;\">BIWS<\/span><\/a><span style=\"font-weight: 400;\">, Brian Dechesare states that \u201cEmployees\u2019 greatest time tracking fear is about a violation of their privacy rights at work. They may even equal it to spying.\u201d<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Privacy is the utmost thing to consider, in case you go with a SaaS solution for employee time tracking. Security protocols, privacy policies and data breaches are the top 3 aspects that help you determine whether you can <\/span><a href=\"https:\/\/timingapp.com\/blog\/can-you-trust-that-saas-product-with-your-data-6-things-to-consider\/\"><span style=\"font-weight: 400;\">trust the SaaS product with your data<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Timing is a privacy-friendly app that lets managers see employees\u2019 work hours in an aggregated fashion. Team admins can access time records of team projects only. It means that managers cannot see individual times of each team member. They cannot see which app\/document\/website was used either. This allows preserving each team member\u2019s privacy.<\/span><\/p>\n<h2><b>High Time to Use a Time Tracker<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Loud disputes around automatic vs manual employee time tracking don\u2019t subside even now, in the era of digital technologies. However, more and more companies make a successful transition from manual to automated time clock software because of some proven and acknowledged benefits.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Now that you know how time monitoring automation may contribute to effective project management and company growth, there\u2019s only one step left to take, right?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Ready to use a time tracker? With the Timing tool, you have document-based activity and meeting times tracking, detailed reporting, data synchronization, calendar &amp; other integrations, etc. Besides, Timing can also <\/span><a href=\"https:\/\/timingapp.com\/blog\/how-to-to-use-timing-to-improve-your-time-management-skills\/\"><span style=\"font-weight: 400;\">improve time management skills<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Don\u2019t wait for tomorrow. Start tracking employee time automatically and easily today.<\/span><span style=\"font-weight: 400;\">\u00a0<\/span><a href=\"https:\/\/timingapp.com\/download\/Timing.dmg\"><span style=\"font-weight: 400;\">Download Timing to grab the 30-day free trial<\/span><\/a><span style=\"font-weight: 400;\"> \u2013 no credit card required.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>To track or not to track\u2026 That was the question. Not anymore. To track manually or automatically \u2013 that is the question of today\u2019s importance. Because of poor time tracking habits and, consequently, untracked time, US companies lose $8.8 billion per day. &nbsp; Businesses still face burdensome disagreements around employee work hours and struggle to [&hellip;]<\/p>\n","protected":false},"author":16,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_yoast_wpseo_focuskw":"Employee time tracking","_yoast_wpseo_title":"","_yoast_wpseo_metadesc":"To track manually or automatically \u2013 that is the question. Why automated solutions for employee time tracking have more advantages.","_yoast_wpseo_canonical":"","_yoast_wpseo_opengraph-title":"","_yoast_wpseo_opengraph-description":"","_yoast_wpseo_opengraph-image":"","_yoast_wpseo_twitter-title":"","_yoast_wpseo_twitter-description":"","_yoast_wpseo_twitter-image":"","related_articles":"","language":"","footnotes":""},"categories":[207,5],"tags":[125,19],"class_list":["post-25187","post","type-post","status-publish","format-standard","hentry","category-teams","category-time-tracking","tag-teams","tag-time-tracking"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to Track Employee Time Effectively: Manual vs Automatic Time Tracking &#8212; Timing Time Management Blog<\/title>\n<meta name=\"description\" content=\"To track manually or automatically \u2013 that is the question. 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