{"id":1051,"date":"2020-01-21T16:00:31","date_gmt":"2020-01-21T15:00:31","guid":{"rendered":"https:\/\/timingapp.com\/blog\/?p=1051"},"modified":"2023-10-25T12:49:35","modified_gmt":"2023-10-25T10:49:35","slug":"tracking-time-spent-in-devonthink-with-timing","status":"publish","type":"post","link":"https:\/\/timingapp.com\/blog\/tracking-time-spent-in-devonthink-with-timing\/","title":{"rendered":"Tracking Time Spent in DEVONthink with Timing"},"content":{"rendered":"

\"devonthink\"<\/p>\n

If you are doing a lot of Deep Work<\/a>, you might be spending hours performing research, writing, or crafting notes or presentations. Organizing all the information generated by these activities is a daunting task. Luckily, DEVONthink can help with that. DEVONthink<\/a> is a data management system that can help professionals (and students) navigate and organize a wide range of documents at their disposal.<\/p>\n

The challenge, however, with using this kind of system is tracking the time you spend on it. If you spend the majority of your workday on DEVONthink, it\u2019s not necessarily helpful to see that you spent 7.5 hours on this app \u2013 when you know that you\u2019ve worked on a whole range of different projects and subprojects.<\/p>\n

Here\u2019s the good news: Timing is now integrating with DEVONthink \u2013 giving you the power to track minutes and hours you spend on specific documents in this powerful data management system.
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\"devonthink\"<\/p>\n

What is DEVONthink?<\/h2>\n

As explained above, DEVONthink is a data management system that can help you stay organized and efficient.<\/p>\n

How is DEVONthink different from Microsoft Word, for example?<\/p>\n

Well, for starters, DEVONthink functions as an organizational system. It keeps all of your data together, archives your email, automates repeatable tasks, and even helps you use A.I. to organize that information. Instead of sifting through a messy desktop and tons of folders, you can view documents on an efficient, easy-to-use interface, available in regular or dark mode.<\/p>\n

DEVONthink also gives you powerful search capabilities that allow you to locate specific documents or information. It gives you the capability of making flexible rules to help automatically organize, label, and process different documents.<\/p>\n

Finally, DEVONthink allows you to scan paper documents and make them searchable \u2013 a valuable tool for those working with paper contracts or assignments.<\/p>\n

Being able to access this information across all devices instantly is especially helpful, giving professionals the on-the-go ability to check information easily and instantly.<\/p>\n

DEVONthink + Timing Pair Up<\/h2>\n

Now, Timing has introduced an integration with DEVONthink to allow professionals to track the time they spend on this management system in detail.<\/p>\n

The Timing\/DEVONthink integration allows users to view minutes and hours they have spent on specific documents and projects within this organizational system. <\/a><\/span>Share on X<\/a><\/span> The result is a more detailed, specific overview of how valuable working hours have been spent \u2013 giving professionals the insight they need to remain efficient and productive.<\/p>\n

How the Integration Works<\/h3>\n

Imagine, for example, that you are a research professor (look at you!) working on a specific project within DEVONthink \u2013 say, a Flux Capacitor. Within that project, you have two dedicated subprojects, labeled \u201cResearch\u201d and \u201cWriting\u201d. The \u201cResearch Notes\u201d group contains several different documents, including meeting notes and a couple of articles and papers. The \u201cWriting\u201d group contains a first version of the paper you are writing on the topic as well as a draft of the acceptance speech for the Nobel Prize that this work might eventually bring you.<\/p>\n

Without using the Timing integration, you would only know that you spent time on DEVONthink \u2013 without being able to identify and locate the specific documents that you were working on. Everything in DEVONthink would count toward the same \u201ctime bucket.\u201d But that isn\u2019t very helpful, is it? You\u2019ll need to know how many hours you spent on your meeting notes, important notes, and more.<\/p>\n

\"devonthink\"<\/p>\n

To take advantage of the integration, simply open up Timing and switch to the \u201cReview\u201d section, then have a look at the \u201cPaths\u201d card. There, you will see exactly how much time you spent on each individual DEVONthink document. What\u2019s more, any document groups you spend time on in DEVONthink also show up in Timing, letting you categorize your time more quickly in Timing.<\/p>\n

In Timing, you could now create a project also labeled \u201cFlux Capacitor\u201d to hold all the times spent on that project. In addition, you could add sub-projects \u201cResearch\u201d and \u201cWriting\u201d to this project. You can then automatically categorize your DEVONthink activities by creating rules for them. For example, simply hold the \u2325 (Alt\/Option)<\/strong> key and drag the \u201cResearch Notes\u201d entry from the Paths card onto the new \u201cResearch\u201d project you created in Timing. Now, all time spent in that DEVONthink group will automatically be counted towards your \u201cResearch\u201d project in Timing. You can do the same for \u201cWriting\u201d and any additional DEVONthink groups or Timing projects you might have, of course.<\/p>\n

Without tracking the individual subcategories of each project, a rule like this wouldn\u2019t be possible. But because Timing is integrated with DEVONthink, you gain the advantage of having specific, detailed insight into where your time went!<\/p>\n

Finally, the advantage of tracking your parent project (\u201cFlux Capacitor\u201d) and your sub-projects (\u201cResearch\u201d and \u201cWriting\u201d) together is that it lets you quickly glimpse how much time you spent on the project as a whole, while still letting you drill into individual sub-projects when needed.<\/p>\n

By taking the simple step to create Rules on your Timing \u201cReview\u201d tab, you create a powerful system for instantly labeling and organizing your time usage.<\/p>\n

Who Might Use the DEVONthink + Timing Integration?<\/h2>\n

As mentioned above, DEVONthink is a great tool for professionals who need to sift through a ton of information and data.<\/p>\n

This might include:<\/p>\n